Adding Manual Transactions

ACCESS

New Transaction > Add Manual Transaction

You can create three types of transactions: invoice, credit memo, and debit memo. You can add any number of transactions for multiple customers. The selected customer's type (retail or commercial) is displayed for clarification. Transactions cannot be future-dated (beyond today's date). Your new transactions are queued and displayed in the Unsubmitted Transactions list (at the bottom of the New Transaction page) for review before you submit them to your financial institution.

NOTE

If you are adding multiple transactions, the Customer, Transaction Type, and Date fields are preserved from the previous transaction. To prevent errors, be sure to change these fields if needed.

Be sure the customer and the correct payment term exist before adding an invoice.

  1. From New Transaction, select Add Manual Transaction.
  2. Choose your preferred customer selection method: Name or Code.
  3. Select the customer.
  4. In the Transaction Type field, select Invoice.
  5. Enter the Number, Date, and Amount.
  6. Select the payment terms. If the correct term is not in the list, contact your financial institution. (If the field is unavailable, the selected customer has a default payment term of Fixed or Revolving, and is required to use the default term for all transactions because the term affects the entire account rather than individual transactions.)
  7. Optional: Enter the invoice Description, PO Number, Load Number, and Delivery info as needed.
  8. Click Review and Verify.
  9. Note the new invoice in the Unsubmitted Transactions list, where you can review, edit, delete, and add attachments before submitting it.

Adding a Customer

About Payment Terms

Add a credit memo when:

  • Correcting an error on the original invoice
  • Goods are returned by the customer
  • An adjustment is due for some other reason
  1. From New Transaction, select Add Manual Transaction.
  2. Choose your preferred customer selection method: Name or Code.
  3. Select the customer.
  4. In the Transaction Type field, select Credit Memo.
  5. Enter the Number, Date, and Amount.
  6. Select the reason.
  7. Enter notes relevant to the transaction. (Your financial institution can also view these notes.)
  8. Optional: Enter the PO Number, Load Number, and Delivery info as needed.
  9. Click Review and Verify.
  10. Note the new credit memo in the Unsubmitted Transactions list, where you can review, edit, delete, and add attachments before submitting it.

Add a debit memo when:

  • Making a correction
  1. From New Transaction, select Add Manual Transaction.
  2. Choose your preferred customer selection method: Name or Code.
  3. Select the customer.
  4. In the Transaction Type field, select Debit Memo.
  5. Enter the Number, Date, and Amount.
  6. Select the reason.
  7. Enter notes relevant to the transaction. (Your financial institution can also view these notes.)
  8. Optional: Enter the PO Number, Load Number, and Delivery info as needed.
  9. Click Review and Verify.
  10. Note the new debit memo in the Unsubmitted Transactions list, where you can review, edit, delete, and add attachments before submitting it.

Unsubmitted Transactions